Portfolio Request and Take-Home Assignment Email Templates

Assessing a candidate’s practical skills is a key part of the recruitment process when reviewing a portfolio or assigning a practical task. The email should include clear, detailed instructions so there’s no confusion about what is expected from the candidate.

When Should You Send a Portfolio or Test Assignment Request?

After the initial interview or a successful resume screening, if the role requires candidates to provide work samples or complete a practical assignment.

What Should You Include in the Assignment Email?

  • Purpose of the assessment. Explain which specific skills you want to evaluate.
  • Detailed instructions / Link. Clearly outline the requirements, file formats, and provide a link to the relevant document.
  • Deadline. Specify the exact date and time by which the work should be submitted.

Option 1: Portfolio / Work Samples Request Template

Subject: [COMPANY NAME]: Work Samples Request for the [JOB TITLE] Position

Hello [NAME],

Thank you for your interest in the [JOB TITLE] position at [COMPANY NAME].

We’re currently reviewing your resume and would like to take a closer look at some of your previous projects to better understand your experience and skills in [SPECIFY SKILLS].

Please reply to this email with [NUMBER] of your strongest work samples in [FORMAT: links / PDF] by [DATE, TIME].

Best regards,
[YOUR NAME]
[COMPANY NAME]

Option 2: Take-Home Assignment Email Template

Subject: [COMPANY NAME]: Take-Home Assignment for the [JOB TITLE] Position

Hello [NAME],

Thank you for completing the initial stage of the selection process for the [JOB TITLE] position at [COMPANY NAME].

The next step is a practical take-home assignment. It will help us assess your hands-on skills in [SKILLS / TECHNOLOGIES].

  • Instructions and assignment brief: [DOCUMENT LINK]
  • Submission deadline: [DAY, DATE] at [TIME]

If you have any questions while working on the assignment, feel free to reach out. I’ll be happy to help.

Good luck with the assignment!

Best regards,
[YOUR NAME]
[COMPANY NAME]

Tip for Recruiters: Track the status of each take-home assignment in the candidate profile in PersiaHR ATS to monitor the effectiveness of your hiring pipeline.

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