Time to Fill

Time to Fill measures how long it takes to fill an open position—from the moment the hiring request is approved and the position is officially opened to the moment the selected candidate accepts the offer. It gives you a broader view of how efficiently your hiring process works and how quickly your team can respond to the company’s hiring needs.

Formula

Time to Fill = Offer Acceptance Date − Vacancy Opening Date (in days)

How to Calculate Time to Fill

• Record the date when the hiring request is approved and the position is officially opened.
• Record the date when the selected candidate accepts the offer.
• Calculate the number of calendar days between the two dates.

Typical Benchmarks

• Average market benchmark: 30–45 days.
• Administrative and frontline roles: 15–25 days.
• Specialized, IT, and management roles: 45–90 days.

How to Reduce Time to Fill

• Build a Talent Pool for key roles before you have an open position.
• Strengthen your internal employee referral program.
• Align with the hiring manager on the role requirements before starting the search to avoid changing them along the way.
• Use ATS multiposting to publish job openings across multiple job boards at the same time.

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