Interview Invitation Email Template

An interview invitation moves a candidate to the next stage of the hiring process. The message should be clear, include all the key logistics, and make it easy for the candidate to choose a convenient time to meet.

When Should You Send an Interview Invitation?

Invite the candidate as soon as they pass the initial resume screening or a successful introductory call—ideally within 24 hours.

What Should You Include in an Interview Invitation?

• Interview format. Let the candidate know whether it will be a video interview (Zoom, Teams) or an in-person meeting at your office.
• Participants and duration. Include the name and title of the interviewer(s) and how long the interview is expected to take.
• Time options. Offer 2–3 available time slots or provide a link to your calendar.

Interview Invitation Email Template

Subject: Interview Invitation — [COMPANY NAME]

Hello [NAME],

Thank you for applying for the [JOB TITLE] position at [COMPANY NAME]. We’ve reviewed your resume and would be happy to speak with you about the role and your experience.

We’d like to invite you to a [FORMAT: video interview / in-person meeting]. You’ll be speaking with [INTERVIEWER NAME, TITLE]. The conversation will take approximately [DURATION, e.g., 45–60 minutes].

Here are a couple of available time slots:
[DATE] at [TIME]
[DATE] at [TIME]

Please reply and let me know which option works best for you. If neither works, feel free to send me a few times that would be more convenient.

Best regards,
[YOUR NAME]
[TITLE, COMPANY NAME, CONTACT DETAILS]

Tip for Recruiters: Google Calendar integration with your ATS lets you send interview invitations and book time in your calendar in just one click.

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