Office Manager: ready-to-use job description template

A ready-to-use, structured Office Manager job description template. Copy it, tailor it to your company, and use it on job boards, social media, or your careers page.

[Company Name] is looking for an Office Manager

At [Company Name], we [brief description of the company’s business, e.g., develop software / operate in retail / provide logistics services]. We’re looking for an organized, energetic, and friendly Office Manager to keep our office running smoothly and make sure the team has everything they need to work comfortably.

What you’ll do (Responsibilities):

• Keep the office running smoothly by ordering stationery, drinking water, snacks, cleaning supplies, and other essentials.
• Welcome guests and visitors and make sure they feel comfortable, including offering tea or coffee.
• Coordinate couriers, cleaning services, maintenance providers, and other office-related contractors.
• Handle incoming and outgoing mail and correspondence, including deliveries and courier services.
• Support the HR team and management with company events, team-building activities, and celebrations.
• Track office expenses and handle basic administrative documents, such as invoices and service acceptance forms.

What we’re looking for (Requirements):

• Experience in a similar role (Office Manager, Administrator, Assistant) of [1+ year / no prior experience required].
• Confident user of a PC and Google Workspace (Docs, Sheets, Drive).
• Excellent communication skills and strong written and verbal communication in [specify language].
• Strong organizational skills, reliability, and attention to detail.
• The ability to multitask, prioritize effectively, and stay organized in a fast-paced environment.

It’s a plus if you have:

• English at [Intermediate (B1) / Upper-Intermediate (B2)] level.
• Experience organizing events or coordinating office moves, renovations, or similar projects.

What we offer (Working Conditions):

• Salary: [specify amount or range], based on experience and interview results.
• Schedule: full-time, [9:00 AM to 6:00 PM / 10:00 AM to 7:00 PM], Monday to Friday.
• Work format: office-based ([specify district or nearest metro station]).
• Official employment, including paid vacation ([24 calendar days]) and paid sick leave.
• Benefits: [English courses, health insurance, professional development allowance, Friday treats].
• A friendly and supportive team environment.

How to apply Send us your CV [including your salary expectations / along with a short cover letter]. We look forward to hearing from you!

How to Tailor This Template to Your Company: Tips for Recruiters

• Be clear about the location and work format: Office Manager is a role that requires an on-site presence. Specify the district or nearest metro station so candidates can quickly assess whether the commute works for them.
• Include the salary range: job ads for Office Manager positions that include salary information receive, on average, 40% more relevant applications.
• Keep the requirements realistic: don’t turn an Office Manager role into a full-time HR, recruitment, or accounting position unless the compensation reflects the additional responsibilities.

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