Resume Confirmation Email Template

An automated response to a job application is a basic part of a modern employer brand. A timely confirmation reassures candidates, creates an impression of an organized company, and saves recruiters from answering the same question over and over again: “Did you receive my resume?”

When Should You Send a Resume Receipt Confirmation?

The email should be sent immediately—or within a few minutes—after a candidate submits an application through your website or sends their resume by email.

What Should You Include in the Application Confirmation?

• Confirmation of receipt. Clearly let the candidate know that their resume and application materials have been received and are being reviewed.
• Review timeline. Give a specific date or timeframe for when the candidate can expect to hear back from you.
• Additional resources. Include links to your company blog, social media profiles, or careers/culture page so candidates can learn more about the company while they wait.

Job Application Confirmation Email Template

Subject: [COMPANY NAME] — We Received Your Application for [JOB TITLE]

Hello [NAME],

Thank you for your interest in [COMPANY NAME] and for applying for the [JOB TITLE] position!

We’ve received your application materials and passed them along to our recruiting team for review. Our standard resume review process takes [NUMBER] days, and we’ll get back to you with an update by [DATE].

In the meantime, feel free to learn more about our projects and team life here: [WEBSITE / BLOG LINK].

Best regards,
[COMPANY NAME] Recruiting Team

Tip for Recruiters: With PersiaHR ATS, you can automatically send this template to candidates as soon as they submit an application.

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