Interview Reminder Email Template

An interview reminder helps reduce no-shows and shows candidates that your company values their time and wants to make the process as smooth as possible.

When Should You Send an Interview Reminder?

Send it 2–4 hours before the interview if the meeting is scheduled for the afternoon, or the evening before if the interview is scheduled for the morning.

What Should You Include in the Reminder?

• A quick reminder. Include the interview time and format.
• Easy access. Include the video call link or office address again so the candidate can find it quickly.
• An urgent contact. Provide a phone number the candidate can use if they’re running late or experiencing technical issues.

Interview Reminder Email Template

Subject: Reminder: Interview with [COMPANY NAME] — [DATE, TIME]

Hello [NAME],

Just a quick reminder about your upcoming interview for the [JOB TITLE] position at [COMPANY NAME].

Here are the details:

• When: [DAY, DATE] at [TIME].
• Where: [MEETING LINK / OFFICE ADDRESS].
• Interviewer: [INTERVIEWER NAME, TITLE].

If your plans change or you run into any technical issues, please let me know at [PHONE NUMBER].

We look forward to speaking with you!

Best regards,
[YOUR NAME]
[TITLE, COMPANY NAME]

Tip for Recruiters: Automating interview reminders can save recruiters up to 20% of their time while helping keep interviewers’ schedules on track and reducing missed meetings.

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